ERP
Resource Management
and Business Operations
Business management software
PLATFORM
One Platform for Managing Your Entire Business
From the first customer interaction to accounting, production, inventory management and business analytics – everything works together in one system.
Cloud-Based
Secure and Reliable
Flexible and Scalable
AI in Every Process
One Business.One Login.One Database.
All departments work together
in real time, using the same
information.
All Modules Work Together
BPM
Automation of
Business Processes
CRM
Customer Management
and Sales
BI
Analytics and Management
Reports
HR
Management of
Human Resources
Accounting
Accounting
and Payroll
Service
Service and Support
for Customers
Projects
Project Management
and Tasks
Inventory
Inventory and
Logistics
DMS
Management of
Documents
POS
Sales and Retail
Locations
AI Assistant
Artificial Intelligence
in Every Process
How Does VAiOS Platform Work?
Customer
Contact registration
and initial communication
Quote
Preparation and delivery
of a quote
Contract
Contract signing
and approval
Project
Planning and execution
of the project
Delivery
Fulfilment and delivery
of goods/services
Invoice
Automatic generation
of an invoice
Report
Analytics and reports in
real time
Process
Automation
Eliminate manual work
and reduce errors.
Real-Time
Analytics
Make better decisions
based on accurate data.
Manage
from Anywhere
Access the system from
any device and location.
AI Assistant
Artificial intelligence that
helps you every day.
Why VAiOS Platform?
100% Cloud
Work from anywhere
without limitations.
Maximum Security
Your data is protected
at the highest level.
Flexibility
The platform adapts
to your business.
API First
Easy integration with other
systems and services.
Scalability
It grows together with your
business without limits.
AI in Every Module
Intelligent automation
and analytics.
Are You Ready to Manage
Your Business in a New Way?
Contact us and take the first step towards digital transformation.
Module 01
Business Partners
Manage your customers, suppliers and business partners from a single centralised register.
Store contact details, addresses, agreed
terms, related parties, documents and a history of
your relationship with each business partner.
The information is available to all connected modules,
eliminating duplicate data entry and providing
up-to-date data across every business process.
Module 02
CRM
Track every sales opportunity and every interaction with your prospective and existing customers.
Organise enquiries, tasks, meetings,
calls and sales activities in a clear and accessible
sequence.
Your team gets a complete communication history,
the current status of every deal and the necessary reminders
for the next actions.
Module 03
Chat
Communicate quickly and securely with your colleagues directly within the business platform.
Create individual and group conversations, share
information and discuss current tasks without using
external applications.
Communication remains connected to the working environment and is
available to employees according to their permissions and roles.
Module 04
Sales
Manage the entire sales process, from the quote to fulfilment of the customer order.
Create quotes, orders and related documents using
current prices, discounts and agreed terms
for each customer.
Track the status of every sale and access
accurate information about completed and upcoming deliveries.
Module 05
Invoices
Issue and manage invoices, credit notes and other commercial documents.
Documents can be created directly from sales,
deliveries and contracts without re-entering information.
Track payments, due dates and outstanding balances
while maintaining a clear history for each business partner.
Module 06
Deliveries
Plan and track incoming and outgoing deliveries in real time.
Manage requests, supplier orders, deadlines,
quantities and accompanying documents from one system.
Integration with inventory, sales and invoicing
ensures a consistent and traceable process.
Module 07
Warehouse
Maintain accurate information about stock levels and the movement of goods and materials.
Manage multiple warehouses, batches, serial numbers,
minimum stock levels and internal transfers.
Every movement is recorded automatically, providing
an up-to-date view of inventory at every location.
Module 08
Production
Plan production operations, resources and required materials.
Manage bills of materials, stages, work orders,
materials used and quantities produced.
Track production costs, performance and variances
using up-to-date inventory and order data.
Module 09
Assets
Manage the organisation’s equipment, machinery, technology and other assets.
Maintain detailed information about location,
responsible employees, documents, warranties and technical specifications.
Track the history, condition and related activities
throughout the entire lifecycle of each asset.
Module 10
Service
Organise service requests, repairs and maintenance of customer equipment.
Record intake, diagnostics, parts used,
completed activities and responsible employees.
Track the status and deadlines of every service order and provide
a complete history of the service performed.
Module 11
Support
Manage customer reports, questions and technical support requests.
Assign requests to the appropriate employees,
set priorities and track response deadlines.
Store all communication and the history of resolutions
to ensure consistent customer service.
Module 12
Project Management
Plan projects, deadlines, stages and required resources in a shared working environment.
Assign responsibilities, track progress and
organise project documents and communication.
Compare planned and actual resources used,
time and costs for better control.
Module 13
Work Management
Organise employees’ daily work through tasks, deadlines and clear responsibilities.
Create individual and team tasks, set
priorities and track the current completion status.
Managers get a clear overview of workloads,
delays and upcoming commitments.
Module 14
Protocols
Create and store standardised reports for completed activities and services.
Use predefined templates and add
participants, locations, results and accompanying documents.
Each report remains linked to the relevant customer,
project, service order or other business operation.
Module 15
Contracts
Manage contracts, deadlines, terms and related commitments in one place.
Store versions, appendices, responsible employees,
values and validity periods for every contract.
Receive reminders about approaching deadlines and link
contracts with business partners, invoices and projects.
Module 16
Personnel
Maintain centralised information about employees and the organisational structure.
Manage job positions, departments, contracts, documents,
qualifications, leave and other personnel data.
Controlled access ensures that sensitive
information is available only to authorised employees.
Module 17
Accounting
Process accounting information in direct connection with the other business modules.
Use data from invoices, payments, inventory
operations and expenses without repeated manual entry.
Maintain accounting records and reports with up-to-date
and traceable information about the business.
Module 18
Cash Desk
Manage cash transactions and cash balances at every location.
Record receipts, payments, transfers and
cash documents with clearly defined reasons.
Track current balances and transaction history
by cash desk, employee and period.
Module 19
Expenses
Record, categorise and control the organisation’s expenses.
Link expenses to suppliers, projects, departments,
employees, assets and specific business activities.
Track approval and payment, and analyse
the expense structure according to selected criteria.
Module 20
Fiscal Module
Connect sales with fiscal devices and automate the issuing of fiscal documents.
Send the required information to the compatible
device directly from the completed transaction.
Reduce manual work and the risk of discrepancies between
recorded sales and issued documents.
Module 21
BI & Statistics
Turn accumulated business data into clear analyses and management indicators.
Use interactive reports, charts and dashboards
based on information from all connected modules.
Analyse sales, expenses, inventory, efficiency
and other key indicators in real time.
Module 22
Email
Manage business email correspondence directly from the business platform.
Send and receive messages and link them
to customers, deals, contracts, tasks and projects.
Communication is stored as part of the history
of the relevant process and remains easily accessible.
Module 23
Library
Organise company documents, files and internal resources in a centralised library.
Arrange content by categories, folders and topics
and manage access according to employee roles.
The team has access to up-to-date procedures, instructions,
templates and materials from one secure location.