What should we do for our business before, during and after the crisis? - Vaios

What should we do for our business before, during and after the crisis?

Recently we have seen a paralysis of the majority of the world’s active life, sports, businesses and even entire economies. The whole world is now suffering the consequences of measures taken to limit the spread of the coronavirus COVID-19. Business and Economics of leading European countries are among the worst affected.

Although Bulgaria is not among the leaders, the country is also suffering a serious decline in economic growth. Small and medium-sized businesses face the most serious difficulties in Bulgaria.
The current situation is no exception. It is possible also for another crisis to paralyze business in the future.

There are two main questions for business owners, no matter their business on what scale is: small, medium or large business and even representatives of the Fortune 500 (the 500 largest companies in the world). Crises and growth alternate in the economy. Every entrepreneur, regardless of the size of their business, should think about their growth strategy. Not only the work IN, but also the work ON their business.

 

Work IN or ON your business

What you could do for your business to grow

 

THE DIFFERENCE BETWEEN TO WORK IN AND WORK ON OUR BUSINESS

Let’s take a quick look at the essential difference:

  • when we work in our BUSINESS we generate turnover. No doubt – this is important because we do business to make money
  • working on our BUSINESS provides us with growth. This includes the optimization of revenues and expenses from business turnover. We live in probably the most dynamic time in human history. Therefore, even the best business plan needs to be updated. The other thing that needs updating is the business processes themselves.

PROBLEM OR OPPORTUNITY FOR BUSINESS IS THE TIME OF CRISIS?

The answer to this question often depends on the business leader, the owner, the one who sets the tempo. Every entrepreneur who knows why they are doing their business, knows that they can always look the problems as opportunities.

What is the specific situation?

Post-pandemic situation. However, as we have noted, this is not something extremely new. The only difference is the catalyst that caused the economic collapse. And here come the real entrepreneurs. The visionaries. People who want to grow their business, despite the difficulties.

Many marketing specialists have already said that the current situation is very suitable for working on BUSINESS THROUGH AUTOMATION OF BUSINESS PROCESSES.

 Here is an example. You have a fast food restaurant, which is currently not working or it has a very reduced turnover. So far, you have placed your orders by ordering over the phone or via Facebook. For this type of business now it’s a good time to add automation on orders, but not only.

Automation for businesses working with products can also cover the turnover that passes through the restaurant by a warehouse program that automates orders and deliveries, monitors stocks, etc.

The approved changes under Ordinance №18, which are a matter of time to enter into force, will force any such business to have software combining and tracking turnover, invoicing, stocks, etc. by law.

Check this page on our website or contact us  to learn more about automation options for restaurants, fast food restaurants, etc.

  The hotel business is another example of business process automation. Today with automation you can achieve:

  • business facilitation;
  • optimization (in 99.99% of cases reduction) of costs;
  • automating marketing activities and increasing hotel demand and a number of other aspects of the hotel business.

On our page for hotel automation business you can learn what else you can automate in the hotel, as well as to contact us and ask specific questions.

HOW TO CHOOSE THE RIGHT AUTOMATION?

Here you have to answer the questions:

  1. What do I want to automate in my business?
  2. Can I start with partial automation, which can then be expanded to include other things?
  3. What type of software would I choose to automate my business?

1. What to automate?

 It will be difficult for you to answer this question on your own. Because the desired aspect of automation must have the option to be automated. The good thing is that even if you can’t find your way around yourself, most companies offer convenient, often free consultations in this direction. With just one call you can ask your questions, starting with “I have a business for… What can I automate on it?”

2. What will you automate?

 From the call you’ve learned what full or partial automations are for your business. The next question is “How much will this automation cost me?” Here it is important to choose software that:

  • can automate your business, both fully and partially;
  • to be able to be upgraded with additional automations.

You can choose to automate the most important business processes now. This will save money and time for your business. And then you will be able to add and upgrade automations.

Here is an example: You own and run a restaurant. Initially, you can automate the turnover by introducing an ERP system that monitors:

  • product orders and deliveries;
  •  the orders that are realized;
  •  the turnover that is generated;
  •  as well as extract statistics to analyze and improve your business and more, and more …

  You have already chosen automation that can be upgraded. This means to equip your staff with tablets, the kitchen with monitors and devices, which:

  • will increase work efficiency;
  •  will reduce order errors;
  •  will balance the use of products;
  •  but most importantly it will make the restaurant a preferred place because of the modern way of placing orders and delivering orders, as well as the way of payment. Learn more about it here.

3. What software should I choose?

 This is a very important detail that should guide the final choice.

There are two types of software:

  • locally based software – works with a server that is installed and works only within the site and from a specific computer.
  • web-based software – works with a server that is not positioned on the site, it is a cloud-server accessible via the Internet.

 

WHAT ARE THE BENEFITS OF WEB-BASED SOFTWARE?

 

 

We will first focus on some important details about Locally Based Software before Web-based software benefits.

  • With the locally based software you have to work from a specific computer.
  • This reduces the flexibility of the business because it requires the person working with the software to be on site. This means that if you have a hotel with locally based software you must be at the hotel to work.
  • Another problem is software maintenance. Every software needs support. However, for locally based systems, this maintenance can only be made by visiting the site by a specialized team of the company that have delivered the system. This costs money not only for the work of the team, but also transportation costs for the company, which is reflected in the price to the customer.

 Web-based software is the future of the business.

There are not many companies that still work with local based software. Most companies worldwide felt the trends and made changes of their old products. The problem for them is that this additional processing is reflected in the final customer prices. The problem for them is that this change has reflected in the final customer prices.

We at VAiOS did not have this problem, because from the very beginning we chose all our developments to be web-based.

Nowadays anyone who works with a computer or mobile device uses a web based software. For example you:

  • do your internet banking;
  • check your e-mail;
  • communicate on social networks (each social network is web-based software), etc.

You already use a web-based software. Sometimes even without knowing it.

HERE ARE 8 ADVANTAGES OF WEB-BASED SOFTWARE

  • Access from any browser

To use such software you need an Internet browser: Internet Explorer, Firefox, Chrome and others. It does not require you to install disks, to download programs, it does not restrict work from a specific computer. It is enough to have an internet connection on the device you are working from.

  • Multiplatform.

Because of Internet browser access, it doesn’t matter what operating system you use. web-based software can be used on different platforms – Windows, Linux, macOS, Android, iOS, etc.

  • Centralization. Unified database.

This type of software will gather everything for your business in one place. All entered information is centralized, but it can be used by different computers and devices

  • 24/7. Constant control of the business.

The web-based software does not install on a specific computer and this allows users to use it anywhere. In fact, with such software you carry your office everywhere with you, wherever you have a device with Internet access: personal computer, laptop, tablet, smartphone.

  • Access from anywhere.

The web-based software does not install on a specific computer and this allows users to use it anywhere. In fact, with such software you carry your office everywhere with you, wherever you have a device with Internet access: personal computer, laptop, tablet, smartphone.

  • Data security.

The Web-based applications are safer than “traditional” desktop software. It may sound safe for your employees to record information on personal computers, laptops, USB device

s, hard drives, etc., but this is not true, and not just because of possible data misuse. With web-based software, your company data will be much more secure when it’s on a secure server that is backed up regularly and available 24/7.

  • No on-site maintenance is required.

You have someone who takes care of your computer. And you probably handle most of the things yourself. Installing a browser on any device is all that is needed in preparation for working with web-based software. In short: no disks and flash drives installation or downloading heavy programs.

Because of the easy way of “installation” its maintenance is easy,too. All changes and modifications to the system are made only in one place – the cloud-server of the system.

  • No special work skills required.

 Web-based software does not require special technical knowledge – anyone can work with it. Today, even children know how to use smartphone applications. It’s simple. It can be simple for business processes as well.

 

Finally, let’s summarize the answers to the important questions!

 

  • What can we do for our business in the current situation?

Now is a good time to work on your business and business processes.

  • What can we do to make our future work easier after the crisis?

A number of marketing experts point out that now is the best time to automate business processes.

  • What to automate and with what software?

Look for software that is web-based and can be upgraded with additional modules. VAiOS ERP software is just that type.

  • What else could I do?

Make an analysis of your business and set your next goals.

  •  How to take advantage of this situation?

 Here are two bonus ideas on how to use your time while you are at home.

 

Explore opportunities for cooperation!

There is always at least one company that would like to partner with you in various aspects. Now is a great time to make phone calls and hold online meetings to take effective steps in that direction.

Take advantage of other people’s experience!

  Use your time to read useful articles for your business, listen to podcasts, watch webinars. These are great free tools to keep you up with business trends in your industry. With a quick research on the internet you will find a lot of video and audio podcasts that will give you ideas for new versions of the work, income for the business, as well as automation, which will become increasingly more and more popular.

Visit our facebook page  or our website and try the free 3-month test period of the business automations we offer!

   

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